Planning Checklist

At least 24 hours before your arrival:

  • Confirm all outside equipment orders (like audio/visual)
  • Make arrangements for shipping materials back to your office after event (Please note that Station 20 West is unable to arrange for or to receive your materials.)
  • Finalize food and beverage counts for the first day of events
  • Finalize needs for outside tickets/entertainment sources
  • Bring a master copy of all handouts and brochures 
  • The day before your meeting:
  • Review details with your meeting planning team
  • Inspect all shipped materials
  • Inspect signage and message boards
  • Ensure rooms have proper amenities

Meeting day(s):

  • Check all function spaces one hour before use
  • Remove all of your materials when the event is over