Planning Checklist

At least 24 hours before your arrival:

• Confirm all outside equipment orders (like audio/visual)
• Make arrangements for shipping materials back to your office after event (Please note that Station 20 West is unable to arrange for or to receive your materials.)
• Finalize food and beverage counts for the first day of events
• Finalize needs for outside tickets/entertainment sources
• Bring a master copy of all handouts and brochures 
• The day before your meeting:
• Review details with your meeting planning team
• Inspect all shipped materials
• Inspect signage and message boards
• Ensure rooms have proper amenities

Meeting day(s):

• Check all function spaces one hour before use
• Remove all of your materials when the event is over